Scheduling and Administrative Assistant

Job Summary

The Scheduling Assistant/Administrative Assistant helps to support a large-scale construction project in Boise, ID. This role will support clinic leadership while assuming primary responsibility for scheduling staff and front-office operations. This role will also assist with drug and alcohol testing as needed.

Schedule: Monday - Friday 6:00am - 2:30pm.

Essential Duties and Responsibilities

Staffing Responsibilities

- Maintain and publish staffing schedules

- Coordinate clinic coverage

- Assist with managing call-offs, PTO requests and shift adjustments

- Monitor staffing metrics

- Track overtime and workforce utilization

- Coordinate onboarding schedules

Front Office Responsibilities

- Patient registration and check-in/check-out

- Patient appointment scheduling

- Patient and safety representative communications

- Front desk coverage

- Customer service

- Track and order office supplies

EMR Responsibilities

- Scan and index documents

- Maintain record accuracy

- Ensure confidentiality and HIPAA compliance

Additional Responsibilities

- Perform drug and alcohol testing services.

- Perform additional duties and assume additional responsibilities as identified by manager for the efficient operation of WorkCare.