Logistics Coordinator

1. Strategic Coordination and system input

- Develop and implement logistics and pipeline flow strategies aligned with organizational objectives and regional regulations. - Coordinate with transportation, operations, and supply chain teams to maintain efficient and consistent capacity flows for import and export corridors. - Support capacity development initiatives for national logistics teams and partners. - Ensure timeous, accurate and valid input into FFMS systems, with relevant margin and volume reviews - Maintain proper record management within the FFMS systems for audit trail and review. - Be able to provide support and approval for movements falling outside of planned margins. - Effective communication and escalation of project delays, and or system inputs. - Ensure timeous and accurate billing to client

- Efficient and accurate purchase order vendor management

2. Transportation and Scheduling

- Plan and monitor transportation of commodities end to end (road, rail) - Ensure on-time delivery and resolve bottlenecks promptly.

3. Supplier and Stakeholder Management

- Liaise with local authorities, customs, and regional partners across African countries. - Maintain communication between field offices, logistics clusters, and operations centres.

4. Compliance, Risk & Safety

- Enforce adherence to HSE (Health, Safety & Environment) standards and international logistics protocols. - Conduct risk assessments and implement mitigation measures for cross-border operations.

5. Documentation & Reporting

- Generate analytical reports (KPI tracking, asset management, pipeline flow capacity utilization). - Ensure audit-ready records and contribute to logistics SOP development.

6. SHEQ

- Understand and adhere to the SHEQ Policy within logistics and administrative processes. - Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled. - Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager. - Support SHEQ objectives by ensuring efficient and safe administrative support. - Participate in SHEQ training and cooperate with audits by providing relevant records.

7. Work Hours

- This role requires regular attendance on-site Monday through Friday. Occasional overtime and weekend work may be required.

Knowledge, Skills and Abilities

- Strong knowledge of African trade routes, customs regulations, and logistics networks. - Ability to manage cross-border operations and multicultural teams. - Advanced data analysis and reporting skills (MS Excel, ERP, or logistics tracking systems). - Excellent strategic planning, negotiation, and problem-solving abilities. - Commitment to ethical and sustainable logistics practices.- Process orientated with a good attention to detail. - Highly organised with the ability to prioritise tasks in fast changing environment. - Must be able to work under pressure and adhere to aggressive deadlines - High level thinking and problem solver - Organised and detailed - Client orientated

Reporting Responsibilities

- Controller Month end report - WIP management - Transit times KPI - POD tracking- daily - Claims register - Demurrage schedules- After project complete sent to client - ISO audit samples - All Project Documents must be saved on Shared Folder - ISO audit samples - All Project Documents must be saved on Shared Folder