Senior Billing and Collections Specialist

Position Overview: This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records.

This is an on-site role working from our HQ office in Chatsworth, CA

Main Job Tasks and Responsibilities:

- Accurate and Timely invoice billing according to contractual requirements - Process adjustments, credit memos and refunds. - Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers - Submit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlines - Monitor accounts receivable and identify overdue accounts - Send out monthly aging statement - Investigate and resolve billing discrepancies - Work with internal teams (finance, IT, managers) to gather information and resolve issues - Contact customers by telephone and email, to follow up on outstanding receivable balances - Identify State Sales Tax agency requirements and review exemption validity - Enter and report daily sales to management and sales representatives - Manage Certificate of Insurance Requests - Knowledge of Pay Application creation

Qualifications:

- 3-5 years billing experience - Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments) - Highly proficient in Microsoft Office (Outlook, Work, Excel) - Experience with Docusign - Experience with Paypal Payflow Processing - Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore) - Excellent organization and follow up skills - Attention to detail and accuracy - Must thrive in a fast-paced environment - Demonstrates ability to plan, organize, and multitask - Excellent written and verbal communication skills - Professional level integrity required, confidentiality