HR Process Coordinator

Project – the aim you’ll have

We are looking for someone who will support the HR and payroll team in the day-to-day administration of HR and, at the same time, help us organize and improve HR processes in a multi-company organization. This role is for someone who knows “hard” HR inside out, yet enjoys organizing, standardizing, reporting and bringing together the perspectives of different departments. It is a role in a dynamic environment: it requires running several topics in parallel, setting priorities independently and working efficiently with a large number of tasks.

Role – how you’ll contribute

- Supporting the team in comprehensive HR administration across the full lifecycle of employees, individuals engaged under civil-law contracts and B2B contractors (including electronic personnel files). - Standardizing and supporting HR processes within the team and at the interface with other company departments, including defining the rules of cooperation with those departments. - Identifying areas for improvement and automation of HR processes, and initiating and leading changes in this area, including through the use of new technologies and AI-based tools – in cooperation with the company’s operational improvement team. - Cooperating with the external partner supporting us with the HR and payroll system: reporting needs, testing changes and rolling out new functionalities. - Co-creating and updating the internal policies, procedures and instructions of the HR and payroll team. - Participating in the preparation, updating and implementation of company regulations in cooperation with the Legal department. - Preparing HR reports and summaries. - Running ad hoc HR projects and initiatives (e.g., mass contract amendments and documentation, changes in legislation, organizational changes). - Tracking changes in labor law and implementing them in HR processes, and participating in HR inspections and audits.

Expectations – the experience you need

- Min. 5 years of experience in an independent HR position in an international company (including 2 years of experience coordinating project work) - Knowledge of labor law and GDPR, and of the practical rules for maintaining employee records. - Experience in organizing and documenting processes, instructions and internal policies. - Experience in coordinating improvement projects and initiatives in HR, including ad hoc ones. - Proficiency in HR and payroll systems (knowledge of Enova is a plus) and a very good command of Excel that allows for ease in reporting (experience using AI is a plus) - Very good communication skills and experience working with employees, managers at various levels of the organization and external partners on day-to-day HR operations and HR projects. - A practical approach to problem-solving and independence in handling topics. - Ability to work under pressure from workload and deadlines, and to set priorities, including when needs change. - Fluent English, spoken and written.

What we offer:

- Flexible and remote cooperation options - International projects with leading global clients - Travels related to international projects - Non-corporate atmosphere - Access* to language classes - Access* to knowledge-sharing initiatives - Access* to private healthcare and life insurance - Access* to multisport card

*The availability and terms of individual benefits may vary depending on the chosen form of cooperation.