Assistant Program Director (Station House)

Job Type: Full-Time, Exempt

Work Schedule: Monday through Friday, 9:00 AM to 5:00 PM, with occasional on-call responsibilities for

emergencies and special activities.

Reports To: Program Director

Position Overview

The Assistant Program Director supports the Program Director in overseeing the day-to-day operations of the

program. This role involves assisting in the development and administration of skill-building, educational, and

transformational programming for participants, while ensuring program activities align with organizational goals

and funder requirements. The Assistant Program Director will provide leadership to staff, monitor program

compliance, and contribute to achieving program goals and objectives.

Key Responsibilities:

Program Support and Compliance

- Assist in the daily administration and supervision of all program services and activities.

- Ensure program activities meet funding regulations and organizational policies.

- Support the implementation of clear and concise program objectives in alignment with funder and

- agency requirements.

Team Support and Development

- Provide support in supervising subordinate staff, including conducting regular check-ins and

- performance feedback.

- Create and complete staff work schedules and address scheduling challenges as needed.

- Collaborate with the Program Director to identify and recommend staff training opportunities.

- Recommend and administer corrective action with Program Director approval.

Program Coordination and Execution

- Assist in planning and coordinating program activities and documenting compliance with organizational

- standards.

- Identify resources for participant referrals and support the organization’s broader goals.

- Data and Reporting

- Contribute to the preparation and submission of weekly and monthly program reports.

- Assist in maintaining funder-required data collection systems, including tracking client participation and

- program metrics.

Quality Assurance and Risk Management

- Ensure compliance with regulatory and quality assurance requirements under the direction of the

- Program Director.

- Document and report incidents in accordance with funder and organizational guidelines.

- Provide additional support during emergencies, including maintaining flexibility with scheduling.

- Stakeholder Engagement

- Support the Program Director in making presentations about agency programs to external partners and

- stakeholders.

- Attend meetings and training sessions as directed to stay aligned with organizational goals.