People & Culture Assistant

The People Culture Assistant provides administrative and operational support to the People Culture team across the Americas region. This role helps ensure accurate, timely, and confidential administration of employee lifecycle processes, including onboarding, employee changes, recordkeeping, benefits support, training coordination, and responses to routine employee inquiries. The position maintains People Culture systems and employee records, supports payroll and reporting activities, and coordinates site and corporate People Culture initiatives and events. The People Culture Assistant serves as a professional, service-oriented point of contact for employees, managers, external vendors, and the broader People Culture team while applying sound judgment and maintaining confidentiality. Essential Functions and Duties: Provide administrative support for the day-to-day operations of the People and Culture team, including administrative support for employee onboarding procedures, terminations, employee changes, maintaining employee files and P C/People systems administration Oversee administration of new hire setup and employee changes within ADP and generate reports, as needed Assist with the onsite coordination of new hire orientations and employee training Assist with coordination of all background checks, mandated training, and benefits enrollments/inquires. Maintain employee records and ensure accuracy and compliance with company policies and federal and state regulations Respond to employee HR inquiries in a timely and professional manner Provide support for all site-related and Corporate People and Culture team projects and initiatives Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. May be assigned to act as administrator of the temporary agency employee program for their site. Perform other administrative duties as needed to support the site People and Culture Business Partner and the Americas Team Education and Qualification Requirements: High school diploma or equivalent. Associates degree, or Bachelor’s degree in HR Management preferred. Minimum 1-2 years of job-related experience; preferably in a People and Culture Department with multi-site locations. Basic knowledge of P C practices. HRIS systems experience; with emphasis on data entry and maintenance of electronic employee records. Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Ability to work professionally with sensitive, proprietary data information while maintaining confidentiality. Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external. Exercises sound judgment in responding to P C inquiries; understands when to route inquiries to next level. Self-motivated with strong organizational skills and superior attention to detail. Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes. Capable of working within established policies, procedures and practices prescribed by the organization. Physical Requirements: The physical requirements described below are representative of those needed to perform the essential functions of the People Culture Assistant position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions. Ability to remain in a stationary position, seated or standing, for extended periods while performing administrative and computer-based work. Ability to operate a computer, keyboard, telephone, copier, and other standard office equipment. Ability to communicate clearly and effectively with employees, managers, vendors, and team members in person, by phone, and through electronic communication. Ability to move throughout the office, training, and event spaces as needed to support onboarding, employee meetings, training, and site events.