Administrative Assistant (Part-time)

Position: Administrative Assistant (Part-time)

The Administrative Assistant is an integral member of the team. The Administrative Assistant will provide general administrative and clerical support to ensure efficient day-to-day operations. Bilingual English/Spanish highly preferred.

Essential Duties:

- Provide information regarding services, conduct phone screens, and record information in the intake book. - Interact with referral sources, clients and staff in a professional, ethical and caring manner. - Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules. - Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff. - Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized. - Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately. - Input all daily client activity and client demographic information on the computer. - Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc. - Schedule medical, psychiatric and intake appointments for clients as needed. - Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2. - Assist in the maintenance and order of office and toxicology supplies. - Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety. - Perform other duties as assigned.

Minimum Requirements:

- 2-4 years of administrative work; substance abuse or allied health background a plus. - Bilingual English/Spanish highly preferred. - Must be amendable to hours.

Tuesday - Friday: 5:00pm - 9:00pm