IND-Admin Executive (Facility Management)

About Nexinfo:

NexInfo is a premier consulting firm founded in 1999. We have been in business for 26+ years and work with clients of all sizes to achieve ‘Operational Excellence’ using a blend of knowledge in both Business Processes and Software Consulting. We offer implementation and managed services for businesses across many industries including Manufacturing, Pharmaceuticals, Biotech, Medical Devices, Industrial Automation, Automobile Industry, and many more. We have a global footprint across North America, Europe, and Asia with most clients distributed across North America with a team size of 300+ employees and our headquarters in California, USA.

Job Overview

We are seeking a proactive and highly organized Admin Executive to join our administrative operations team. This role is the operational backbone of our workplace, responsible for managing employee transport logistics (cab bookings), supervising facility operations, and handling end-to-end vendor relationships. The ideal candidate ensures a safe, efficient, and cost-effective work environment while maintaining high service standards.

Roles & Responsibilities:

Cab Bookings & Transport Logistics:

Manage Daily Commutes: Oversee daily and monthly employee transport scheduling, roster management, and ad-hoc cab bookings.

Coordinate Airport & Guest Travel: Arrange pick-ups and drop-offs for clients, visitors, and leadership teams.

Facility Management:

Supervise Housekeeping & Security: Direct day-to-day security routines and housekeeping staff to uphold premium workspace cleanliness.

Manage Space & Seating: Allocate office space, track floor occupancy, and assist in workspace reconfigurations.

Vendor Management:

Sourced Service Providers: Identify, evaluate, and onboard trusted suppliers for transport, catering, repair, and office consumables.

Negotiate Agreements: Collaborate with legal and finance teams to draft contracts, secure favorable prices, and define service level agreements (SLAs)

Employment type: Full-time

Experience: 2 Years to 4 Years in the Software company

Shift Timing: CST (5 PM to 2:30 AM) - Monday to Friday

Shift Timing: CST (3 PM to 6:30 PM) - Saturday

Location: Chennai