Workplace Coordinator

Key Responsibilities:

Facilities Management

- Coordinate and oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and general infrastructure. - Manage work order systems and ensure timely resolution of facility requests and repairs. - Conduct regular facility inspections to identify and address maintenance needs, safety hazards, and code compliance issues. - Assist with coordinating office moves, space planning, and furniture/equipment setups. - Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality. - Monitor facility-related budgets, including utilities, maintenance contracts, and supplies.

Security Operations

- Maintain security policies, procedures, and access control systems - Serve as the primary contact for security incidents; investigate and document incidents and coordinate response efforts. - Oversee the issuance and deactivation of access credentials for employees, contractors, and visitors.

Health, Safety & Compliance

- Coordinate emergency response planning, including fire drills, evacuation procedures - Maintain accurate records of safety inspections, incident reports, and certifications.

Administrative & General Duties

- Maintain accurate documentation related to facility assets, leases, maintenance logs, and security reports. - Prepare and present regular reports on facility conditions, security incidents, and budget performance. - Support procurement of facility and security supplies and equipment. - Collaborate cross-functionally with HR, IT, and Operations teams on related initiatives.

What We're Looking For:

- Bachelor's degree - 2–5 years of experience in facilities management, security coordination, or a related role.

Skills & Competencies:

- Experience managing vendors, contractors, and service level agreements.

- Knowledge of building systems, maintenance practices, and security technologies. - Excellent organizational, problem-solving, and project management skills. - Strong communication and interpersonal skills with the ability to interact at all organizational levels. - Ability to respond effectively to emergencies and work under pressure. - Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS platforms).

Working Conditions

- Primarily office-based with regular walkthroughs of the facility, including mechanical and utility areas. - May require on-call availability for security incidents or facility emergencies outside of regular business hours. - Occasional lifting and physical activity required (up to 30 lbs.).

Vacancy Status: This posting is for an existing vacancy.

Base Salary: The anticipated base salary range for this position is CAD $55,000 to $83,000 annually. Final base salary will be determined based on geographical location, experience, and qualifications.