Facilities Coordinator

Duties / Responsibilities:

- Act as the primary point of contact for all facilities-related inquiries. - Coordinate maintenance and repair services, working with vendors and contractors as needed. - Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management. - Conduct routine inspections to ensure facilities are safe, clean, and fully operational. - Track and maintain inventory of office and facility supplies; place orders as required. - Support space planning, office moves, and seating arrangements. - Assist with budget tracking and invoice processing related to facilities expenses. - Enforce health and safety regulations in accordance with company policies and local laws. - Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.

- Coordinate building access for employees, visitors, and vendors.

Required Skills / Abilities:

- Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment - Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment. - Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions. - Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards. - Effective Communication – Clear written and verbal communication with staff, vendors, and management. - Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work. - Budget Awareness – Basic understanding of budgeting, invoice review, and cost control. - Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision. - Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.

Education and Experience:

- Bachelor’s degree - 3 years experience in facilities coordination, office management, or a similar experience - Knowledge of building systems, maintenance procedures, and occupational safety regulations.

Compensation Base pay range: $24/hr to $30/hr. This is the range we reasonably expect to pay at hire. Placement within the range depends on job-related factors such as experience, skills, and certifications. This position is not eligible for bonus or incentive pay. Base pay is one part of a total rewards package that includes the benefits listed below.