Administrative Assistant - Beckman Institute for Advanced Science and Technology

Duties Responsibilities Executive Leadership Support and Director's Office Operations •Manage Director's Office and Associate Director’s operations, executive calendars, correspondence, priorities, and workflow. •Prepare Director-led briefings, presentations, reports, agendas, and background materials; monitor decisions and follow-up actions. •Coordinate Director and Associate Directors-led meetings, leadership retreats, reviews, symposiums, and institute-wide events, including logistics, documentation, and follow-up. •Serve as a primary point of coordination among leadership, faculty, staff, advisory groups, campus partners, and external stakeholders. Strategic Initiative Implementation and Organizational Coordination •Coordinate implementation of Director-led strategic initiatives through project planning, milestone tracking, reporting, and performance monitoring. •Facilitate working groups and task forces advancing institute priorities and provide continuity for cross-departmental initiatives. Beckman Community Engagement and Organizational Development Programs •Coordinate onboarding, mentoring, recognition, and community-building programs that strengthen collaboration and engagement throughout the Beckman member lifecycle. •Monitor participation, assess outcomes, and prepare reports and recommendations to improve engagement initiatives. Cross-Functional Leadership Initiative Support •Coordinate operational activities and communication among Beckman administrative and research units to support institute-wide objectives. •Support campus partnerships, external collaborations, and multi-stakeholder projects by coordinating activities, communications, and implementation efforts. •Maintain institutional records, databases, implementation documentation, and organizational knowledge; assist in resolving barriers affecting major initiatives.