Legal Assistant - Corporate

Howard & Howard Attorneys PLLC is seeking a detail-oriented and proactive Legal Assistant with a minimum of three years of experience in corporate transactions and franchise law to join our Chicago office. This position supports attorneys in managing a dynamic workflow and delivering exceptional administrative services to our business clients. The ideal candidate will excel in a fast-paced environment, demonstrate a high level of professionalism, and possess strong technical and organizational skills.

JOB RESPONSIBILITIES:

- Manage complex and high-volume calendaring for attorneys and clients - Serve as a primary point of contact for clients; screen calls and maintain strong client relationships - Draft and prepare confidential correspondence, reports, and legal documents - Create and manage spreadsheets using formulas and pivot tables - Handle attorney time entry and billing processes - Maintain client files in both physical and digital formats (NetDocs) - Provide support during corporate closings and franchise transactions - Uphold confidentiality of all firm and client matters - Assist with front desk/reception duties on an as-needed basis - Perform other administrative tasks as assigned

JOB QUALIFICATIONS:

Specialized Legal Experience:

- Minimum 3 years of experience in corporate transactions - Familiarity with closing processes, entity formation, and corporate governance documentation

Technical Proficiency:

- Advanced Microsoft 365 skills, especially:

- Excel: formulas, pivot tables - PowerPoint: creating professional presentations - Outlook & Word: managing calendars, formatting legal documents

- Experience with document management systems

Administrative & Organizational Skills:

- Ability to multi-task and prioritize in a deadline-driven environment. - Experience with billing and time entry systems

Communication & Client Service:

- Excellent written and verbal communication skills. - Professional demeanor with strong interpersonal skills for client interaction. - Ability to maintain confidentiality and handle sensitive information with discretion.

Personal Attributes:

- Detail-oriented, proactive, and accountable. - Collaborative and adaptable to changing priorities. - Ethical and respectful in all interactions.

Education:

- High school diploma required, Bachelor’s degree preferred—especially in legal studies, business, or a related field.

Why Join Us? At Howard & Howard, we value excellence, integrity, and collaboration. We foster a supportive and professional work environment where employees are encouraged to grow and make meaningful contributions. We offer competitive compensation and a comprehensive benefits package, including medical, dental, vision, basic life and AD&D, short term disability, a 401(K) plan; flexible spending accounts and transit contributions. Join a team where your work makes a meaningful impact every day.

To learn more about our firm, visit: www.howardandhoward.com Howard & Howard Attorneys PLLC is an Equal Opportunity Employer!