IEP Coordinator

The IEP Coordinator provides leadership and coordination for the educational and IEP-related functions of the HeartShare Education Center, an NYSED-approved 853 school serving students with disabilities ages 5–22. This position combines IEP coordination, educational programming, curriculum support, instructional guidance, compliance monitoring, and coordination with teachers, related service providers, families, and school districts. The IEP Coordinator serves as a key educational resource to the school community and supports the consistent implementation of students' IEPs and high-quality, individualized educational programming. The position works closely with the Principal/Director of Education to monitor educational quality, address program needs, maintain IEP compliance, and support continuous improvement across the school.

This position has no direct or indirect supervisory responsibility for instructional, clinical, administrative, or support staff. The IEP Coordinator does not conduct employee evaluations, approve personnel actions, assign staff, discipline employees, or manage employee performance. The position provides coordination, monitoring, communication, and technical assistance related to IEP implementation.

Essential Functions and Primary Responsibilities of Position:

IEP Coordination & Compliance

- Coordinate the school's IEP tracking and monitoring systems, including annual reviews, reevaluations, amendments, and other required timelines.

- Monitor implementation of IEP recommendations and ensure teachers and appropriate staff have access to current IEP information.

- Coordinate with CSEs, school districts, families, teachers, related service providers, and other members of the educational team regarding IEPs and student programming.

- Participate in CSE meetings, annual reviews, program reviews, and other student planning meetings as assigned.

- Review IEP-related documentation for completeness, accuracy, and compliance.

- Identify and communicate IEP implementation or compliance concerns to the Principal/Director of Education.

- Assist with preparation for NYSED monitoring, audits, reviews, and corrective action activities.

Educational Program & Curriculum Support

- Support the development and implementation of high-quality educational programming across the school.

- Provide teachers with guidance regarding curriculum, differentiated instruction, IEP goals, accommodations, modifications, and instructional strategies.

- Review lesson plans, instructional materials, and classroom programming as part of the school's educational quality-monitoring process.

- Support alignment between curriculum, classroom instruction, student needs, and IEP goals.

- Assist with development and implementation of school-wide educational initiatives.

- Identify instructional resources and professional development needs and make recommendations to school leadership.

- Provide instructional coaching, modeling, consultation, and resources to teachers as appropriate.

Student Programming & Team Collaboration

- Collaborate with teachers, related service providers, school psychologists, behavior professionals, and other team members to support individualized student programming.

- Participate in multidisciplinary student support meetings.

- Assist educational teams in addressing academic, functional, behavioral, communication, social, vocational, and life-skills needs.

- Support development of educational programming that promotes student engagement, independence, and meaningful outcomes.

- Assist with transition planning and programming for students preparing for employment, further education, adult services, and increased independence.

Family & School District Relations

- Serve as a school-based resource to families regarding educational and IEP-related matters.

- Support communication with families and school districts regarding student programming, IEPs, evaluations, and educational services.

- Develop and maintain positive working relationships with CSE representatives, school districts, and other educational partners.

- Assist in addressing questions or concerns related to educational programming in collaboration with school leadership.

Quality Assurance & Documentation

- Monitor educational programming and documentation for consistency with NYSED requirements, IEPs, and HeartShare standards.

- Maintain accurate tracking systems and reports related to IEP timelines, educational documentation, and program requirements.

- Identify trends, gaps, and opportunities for improvement and communicate recommendations to school leadership.

- Assist with development and implementation of corrective action plans when educational or compliance concerns are identified.

- Maintain confidentiality and security of student educational records in accordance with applicable requirements.

Professional Development & School Improvement

- Assist with planning and delivering professional development related to curriculum, instruction, IEP implementation, and special education practices.

- Support implementation of educational improvement initiatives.

- Stay current with NYSED requirements, special education practices, and educational trends relevant to the school's student population.

- Participate in school leadership and HeartShare meetings as assigned.

- Performs other job-related duties as assigned, consistent with the scope, responsibilities, and level of the position, and in compliance with applicable laws, regulations, and organizational policies.