Facilities Coordinator (Mesa Campus)

Job Title: Facilities Coordinator Department: Facilities Management (Mesa Campus) Reports to: Mesa Campus Manager (with a dotted-line relationship to the Director of Facilities Management, Lisle Campus) Status: Full-Time, Benefit Eligible Location: Mesa Campus Rate: $56,000 - $62,000 Position Summary: The Facilities Coordinator supports the day-to-day operations of the Mesa campus facilities and serves as a key resource for maintaining a safe, functional, and welcoming environment for students, faculty, staff, and visitors. This position assists with facility maintenance coordination, work order management, vendor communication, event support, inventory tracking, and campus operations. The Facilities Coordinator works closely with the Mesa Campus Manager and the Facilities Management team in Lisle to help ensure efficient facility operations and high levels of customer service. Essential Job Responsibilities: 1. Facilities Operations and Maintenance Coordination Coordinate and monitor facility service requests and work orders to ensure timely completion. Assist with daily facilities operations, including maintenance, housekeeping, grounds, and event support activities. Serve as the primary point of contact for campus facilities concerns and communicate updates to campus stakeholders. Coordinate with internal departments and external vendors regarding maintenance and repair requests. Conduct routine facility inspections and report maintenance needs, safety concerns, and operational issues. Maintain records related to facility assets, equipment inventories, preventative maintenance activities, and service requests. Support implementation of established facilities policies, procedures, and safety practices. Assist with oversight of vendor activities and ensure work is completed according to established service expectations. Support campus improvement projects and operational initiatives as assigned. 2. Administrative and Procurement Support Assist with ordering facilities-related supplies, equipment, and materials in accordance with university purchasing procedures. Maintain records for purchase orders, invoices, service agreements, and other facilities documentation. Track inventory levels for facilities supplies and coordinate replenishment as needed. Support administrative functions within Facilities Management to ensure accurate recordkeeping and efficient operations. 3. Customer Service and Campus Coordination Provide responsive customer service to students, faculty, staff, and visitors regarding facilities-related concerns. Communicate effectively with campus stakeholders regarding maintenance schedules, service requests, and operational updates. Support coordination between the Mesa campus and the Lisle Facilities Management team. Assist in coordinating facility access, event setups, and operational support needs. 4. Information Technology and Audio/Visual Support Coordination Serve as the on-site liaison for routine IT equipment distribution and collection in Gillett Hall and Alhambra. Maintain inventory records for assigned technology equipment and supplies. Coordinate communication between Mesa campus users and the Lisle Information Technology team regarding equipment needs and service requests. Assist with scheduling and coordination of audio-visual support for university events and campus activities. Escalate technical issues to the appropriate IT personnel as needed. Other Functions: 1. Diagnose department and operational issues at their root cause and implement corrective action. 2. Implement new processes, procedures, and technologies in reaction to changing business and/or customer needs. Create daily, monthly, and/or annual analysis reports regarding service requests.