Accounts Payable Manager

Summary

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function.

Primary Responsibilities

- Assist with hiring, supervising and training Accounts Payable staff, manages through coaching, mentorship, performance meetings and on-going feedback.

- Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.

- Processing of approval invoices, payment vouchers, capital expenditure request and check request

- Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.

- Reconciliation of vendor statements to open A/P

- Maintaining up to date and accurate Vendor Records including contracts and W-9 forms

- Preparation of 1099 forms at year end

- Provide training of systems and procedures; check for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness

- Assist the Controller and Assistant Controller in month-end activities and financial analysis.

- Prepare monthly journal entries as requested by the Finance team

- Review of purchase journal, identify and correct errors, take appropriate corrective action

- Compares and analyzes results and variances; identifies trends; recommends actions and assists in implementation

- Reconcile General ledger accounts and transactions by comparing and correcting data.

- Provides information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.

- Prepares various daily and monthly routine reports to management and outside agencies

- Assists office staff as needed and developing procedures to improve the processes and flow within the accounting office.

- Updates job knowledge base within the office - documenting procedures, training employees

- Maintain highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.

- Foster a creative and productive work environment.

- Miscellaneous duties as assigned.

Requirements

- Bachelor’s degree in Accounting

- Construction Industry experience a plus.

- 5+ Years of experience in AP Management with a proven track record of leading high-performing teams

- ERP experience

- Strong computer skills: Word, Excel, PowerPoint, Outlook

- Ability to multi-task and work in high pressure environment

- Strong analytical and problem-solving skills

- Ability to follow through on commitments and projects

- Strong planning, organizational, and administrative skills

- Strong communication skills and ability to negotiate

- Detail oriented.

- Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000