Contracts Operation Specialist

Description

We are looking for a detail-oriented, self-oriented and experienced Contract Operations Specialist to join our dynamic and fast-growing team.

Responsibilities

- Manage, optimize, and continuously improve Jira workflows related to the end-to-end contract signing and document management process

- Analyze contract workflows and operational data to identify inefficiencies, recurring issues, and opportunities for process improvement

- Prepare regular analytical reports and performance insights to support management decision-making and identify risks, and areas for improvement

- Oversee the end-to-end document lifecycle, including document creation, registration, review, approval, signing, distribution, filing, archiving, and retrieval

- Review and approve Jira tickets related to contracts and documentation, ensuring accuracy, completeness, proper documentation, and compliance with internal policies and procedures

- Maintain a strong understanding of document management principles, internal documentation standards, and contract administration requirements

- Monitor contract processing timelines and operational performance, proactively identifying delays and implementing corrective actions to improve turnaround time.

- Ensure the confidentiality, integrity, and controlled access of contractual and business documentation throughout its lifecycle

- Establish and maintain effective document classification, naming, registration, filing, and archiving practices across digital and physical records

- Maintain a structured and easily accessible document archive, enabling efficient document retrieval, traceability, and long-term preservation of records.

- Coordinate and communicate effectively with Legal, Procurement, Finance, Operations, and other stakeholders involved in contract and document management.

- Develop and deliver training sessions on contract signing, document management, Jira workflows, and related operational procedures.

- Create and maintain process documentation, guidelines, and standard operating procedures (SOPs) to ensure consistency and knowledge continuity across teams

- Support process automation and digitalization initiatives by identifying opportunities to reduce manual work, improve data quality, and increase operational efficiency

Requirements

- At least 2 years of professional experience in a similar role

- Advanced knowledge of Armenian, Russian, and English languages

- Accurate, detail-oriented personality, ability to meet deadlines

- Advanced practical knowledge of MS Excel is a must

- Excellent communication and negotiation skills

- Strong time management skills

- Analytical thinking and problem-solving skills

- Interpersonal skills, ability to develop effective working relations with colleagues

- High sense of responsibility and ability to work under pressure

- Strong interpersonal and communication skills