Child and Youth Services Administrative Coordinator

JOB TITLE: Child & Youth Services Administrative Coordinator DEPARTMENT: Child & Youth Services SUPERVISOR’S TITLE: Director of Program & Clinical Operations – Child & Youth Services POSITIONS SUPERVISED: None JOB STATUS: Full - time, Non-Exempt SCHEDULE: Mon - Fri (8am-3pm)

Summary:

Provide administrative, program, compliance, and operational support for the Child & Youth Services Department.

Key Responsibilities:

· Maintain accurate program records, reports, spreadsheets, forms, and confidential files · Prepare correspondence, billing documentation, meeting materials, and minutes · Answer and route telephone calls and provide general office support · Process purchase requisitions, maintain purchase orders, and manage department supplies · Coordinate staff training, certifications, TB testing, and professional development · Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations · Support licensing, safety, health, and regulatory compliance requirements · Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings · Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance · Maintain confidentiality and follow all BRS policies and procedures · Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Qualifications & Skills:

· Strong organizational, communication, writing, and record-keeping skills · Ability to manage multiple projects and work effectively as part of a team · Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets · Ability to type at least 40 words per minute when corrected for errors · Must be at least 21 years of age · Must meet required background check, health, and employment screening standards

Certifications & Requirements:

· CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required · Completion of pre-employment drug screening · Reliable transportation, valid driver’s license, and vehicle liability insurance required · Completion of required annual professional development training · Ability to lift and carry a box of office supplies

Blue River Services, Inc. is an Equal Opportunity Employer/Drug-Free Workplace

Requirements

Education & Experience Requirements:

· High school diploma from an accredited school or equivalent required · Bachelor’s degree preferred · Experience in office administration or management preferred · Multi-project management experience preferred