CA Corp Construction Office Assistant

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties. Please visit www.Olen.com for more information. OFFICE ASSISTANT – Construction Department SUMMARY: Responsible for providing administrative support to the Construction Department as needed. This position is the primary support for the Director of Construction and the Construction Project Coordinator. REPORTS TO: Construction Project Coordinator with additional reporting to Director of Construction and Senior VP of Construction ESSENTIAL DUTIES & RESPONSIBILITIES: Maintain and update various Construction Reports Create, file and distribute construction-related documents, as needed. Review Subcontractor purchase order and change order requests and submit to Director of Construction for approval. Prepare purchase orders and change orders Set up, maintain and close out of all Tenant Improvement files Maintain construction department document filing, as directed Create Agenda and take minutes of Tenant Improvement meetings for distribution Update and send out Tenant Improvement Weekly Project Reports Maintain Project List with current information Keep Plan Room neat and orderly Work on special projects, as needed Travel to jobsites, as needed Assist with Corporate Office front desk coverage, as needed Other duties as assigned