Meeting and Events Manager

About Communities Foundation of Texas

The mission of Communities Foundation of Texas (CFT) is to improve the lives of all people in our community by investing in their health, wealth, living, and learning. With a vision of building thriving communities for all, CFT works locally and across the state with many individuals, families, companies, foundations, and nonprofits through a variety of charitable funds and strategic grantmaking initiatives. CFT professionally manages more than 1,300 charitable funds and has awarded more than $3 billion in grants since its founding in 1953.

Communities Foundation is committed to serving and understanding donor needs, expertly handling complex gifts, wisely managing charitable funds, and leveraging its community knowledge to increase charitable impact, in addition to powering several initiatives including the W. W. Caruth, Jr. Fund at CFT, CFT’s Center for Business Impact, Educate Texas at CFT, GiveWisely, and CFT’s North Texas Giving Day. CFT’s North Texas Giving Day raised $78 million in 2025 to help over 3,500 North Texas nonprofits. Learn more at CFTexas.org.

Your role

As the Events Manager, you will bring meetings and events to life for Educate Texas, North Texas Giving Day, and Communities Foundation of Texas. Reporting to the Director, Facilities & Events, you will lead the event experience from planning through execution and evaluation, supporting everything from small meetings and virtual programs to large-scale convenings across Texas.

Working closely with internal teams, community and corporate partners, vendors, volunteers, and attendees, you will coordinate the details that make events successful, including logistics, communications, timelines, budgets, and onsite execution. You will also play an important role in delivering North Texas Giving Day events throughout the year in partnership with Marketing leadership and other key stakeholders.

This position will be located in Dallas, TX with up to 60% travel as necessary.

What you'll do

Event Planning & Execution

- Plan and execute in-person, virtual, and hybrid meetings and events, from small group convenings to large-scale statewide experiences. - Develop event plans, timelines, budgets, run-of-show documents, staffing plans, and contingency plans to support consistent, high-quality delivery.

- Coordinate venues, registration, audiovisual and technology needs, food and beverage, transportation, lodging, materials, supplies, and other event logistics. - Lead onsite execution, troubleshoot issues in real time, and ensure a professional and welcoming attendee experience. - Facilitate pre-event planning meetings and post-event debriefs; capture lessons learned and recommend improvements.

Stakeholder & Vendor Coordination

- Serve as the primary event contact for internal teams, external partners, vendors, speakers, volunteers, and attendees. - Build and maintain strong relationships with local and statewide venues, vendors, and event partners. - Solicit proposals, coordinate contracts and purchase requirements, monitor vendor performance, and confirm that services meet expectations and budget parameters. - Partner with Marketing and program teams to coordinate invitations, registration, event communications, signage, branding, and other deliverables.

Program, Budget & Resource Management

- Manage multiple events and workstreams simultaneously, maintaining clear priorities, deadlines, decision points, and stakeholder accountability. - Track event budgets, commitments, invoices, and expenses; identify risks early and recommend solutions that balance quality, cost, and impact. - Use event scope, audience, strategic importance, and stakeholder needs to recommend the appropriate level of support and allocation of resources. - Maintain accurate event records, templates, vendor information, and planning tools that support consistency and efficiency.

Evaluation & Continuous Improvement

- Track participation, budget, stakeholder feedback, and other relevant measures to assess event effectiveness. - Prepare concise updates for leaders and partners that highlight progress, risks, decisions needed, outcomes, and recommended next steps. - Identify and implement process improvements that strengthen attendee experience, quality, efficiency, and organizational learning.

What does success look like in this role?

- Meetings and events are thoughtfully planned, delivered on time and within budget, and provide a professional, welcoming experience for attendees. - Event stakeholders understand their roles, receive timely information, and remain aligned through clear plans, communication, and follow-through.

- Vendors, venues, technology, materials, and onsite logistics are coordinated effectively, with risks anticipated and issues resolved calmly and promptly. - Event resources are prioritized based on organizational goals, audience needs, event scope, and anticipated impact. - Post-event feedback and results are translated into practical improvements for future meetings and events.

Experience you bring

- Bachelor’s degree or equivalent combination of education and relevant experience preferred. - 5 or more years of professional experience in event planning, event coordination, project management, or marketing and communications work directly tied to events needed. - Demonstrated experience managing event logistics, vendors, budgets, timelines, registration, technology, and onsite execution. - Strong project management and organizational skills, with the ability to manage concurrent events, changing priorities, dependencies, and deadlines with accuracy. - Excellent interpersonal, communication, customer service, and relationship-building skills across diverse internal and external stakeholders. - Sound judgment and problem-solving ability, including the capacity to remain calm, flexible, and professional under pressure. - Proficiency with common event registration, virtual meeting, project management, and Microsoft Office tools; ability to learn new systems quickly. - Ability to travel up to 60% as needed and work occasional evenings or weekends based on event schedules. - Ability to maintain confidentiality and appropriately handle sensitive organizational and participant information. - Effectively model and demonstrate CFT’s core competencies, including Collaboration, Impact and Problem Solving, Integrity and Accountability, Learning, and Internal and External Service.

Disclaimer: The above sections contain representative examples of job duties that might be performed by employees assigned to this classification. CFT is a dynamic organization, and the environment can be fluid. Roles and responsibilities may be altered to accommodate changing conditions and objectives as well as to tap into the skills and experience of its employees. Accordingly, employees may be asked to perform duties that are outside the specific work that is listed. This is not an exhaustive list of all responsibilities, duties and/or skills required of all employees within this class.

Accommodations: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.