Bookkeeper / Office Manager

Our client is a trusted and growing automotive service provider serving drivers and families throughout Northern Kentucky and the Greater Cincinnati area. Known for their dedication to honest work, excellent customer care, and high-quality automotive repair services, they offer a full range of maintenance and repair solutions with a focus on building long-term relationships in the community. As our client continues to grow, we’re seeking a skilled and motivated Receptionist/Bookkeeper to help deliver an exceptional experience for every customer and support the ongoing success of our team.

Responsibilities:

Key Responsibilities:

Accounting Duties:

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Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.

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Daily close register and run sales tape.

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Finalize credit card transactions.

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Make bank deposits

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Daily reconcile sales report to previous day’s close-out from cash register tape.

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Post parts invoices to QuickBooks after matching to filed invoices.

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Maintain accurate and up-to-date financial records in accounting software (QuickBooks).

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Prepare monthly financial statements, reports, and budgets.

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Oversee expense tracking, vendor payments, and purchasing.

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Ensure compliance with tax requirements, prepare quarterly and annual tax filings in coordination with the CPA.

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Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.

Office Management Duties:

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Wednesday morning payroll preparation.

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Oversee front office operations, including customer service, scheduling, and workflow coordination.

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Maintain organized filing systems for documents such as service orders, vehicle records, and vendor contracts.

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Order and manage office supplies, shop materials.

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Supervise administrative staff (if applicable), provide support for HR-related tasks such as onboarding and timekeeping.

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Maintain communication with vendors, insurance companies, and customers as needed.

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Ensure workplace compliance with local, state, and federal regulations (e.g., OSHA, labor laws).

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Answer phones and direct calls.

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Additional tasks as assigned by the owner.

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Qualifications:

Qualifications:

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Proven experience in accounting or bookkeeping (minimum 3 years); prior experience in an automotive or service-based environment is a plus.

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Strong understanding of accounting principles and financial reporting.

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Proficiency in accounting software (QuickBooks), Microsoft Office Suite, and general office systems.

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Excellent organizational, communication, and time-management skills.

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Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.

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High level of integrity and confidentiality.

Preferred Attributes:

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Prior experience managing a small office or working in a dual-role administrative/accounting position.

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Familiarity with automotive repair industry operations and terminology.

Working Conditions:

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Office environment within an active auto repair facility.

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Typical work hours are Monday to Friday, 8am-6pm, with occasional overtime during peak periods.