Alternative Investment Reporting Associate

Alternative Investment Reporting Associate

The Alternative Investment Reporting Associate performs a series of processes to ensure data accuracy across multiple systems. This role is critical to the firm's client reporting, billing, and management-level reporting ecosystem and requires an individual who is organized, detail-oriented, solution-oriented, and reliable.

Job Responsibilities

• Process and maintain alternative investment data across the firm's reporting ecosystem, including account statements, capital call notices, distribution notices, and tax documents (K-1s and tax estimates).
• Download, organize, and archive fund documents in the firm's document management system, and load documents into the firm's alternative investment data platform for extraction and processing.
• Update market values, capital activity, and transaction data in the firm's portfolio reporting system, ensuring information is accurate and current for client reporting, billing, and management-level reporting.
• Prepare capital call funding spreadsheets, obtain current cash figures, and coordinate with internal teams to support timely funding of capital calls.
• Track and update document receipt dates and processing status, ensuring deadlines are met and records remain current.
• Perform daily reconciliations and monitor delinked or unlinked accounts, investigating and resolving discrepancies.
• Conduct performance audits following data updates and system syncs, checking for typos, missing information, and incorrect data, and correcting issues as identified.
• Distribute K-1s, tax estimates, and other fund communications to advisors, client service associates, and the tax team.
• Support recurring reporting cycles, including weekly/bi-weekly margin processes, aggregation status reports, and new and closed account/group review reports.
• Provide quarter-end reporting support, including preparation, report generation, report posting, and issue correction.
• Respond to internal service requests, including copies of statements, capital call notices, and distribution notices, with timely and accurate follow-up.
• Communicate with fund managers, fund administrators, and custodians to obtain missing statements and notices, verifying that documents received reconcile to expected account sets.
• Monitor internal task queues and workflow systems for alternative investment update requests.
• Identify operational process improvements and contribute to productivity and efficiency initiatives that drive exceptional client service and risk mitigation.
• Assist with recurring audits, reporting, and projects as needed.

Qualifications

• Required: 1-3 years of experience in financial services, wealth management, or investment operations.
• Bachelor's degree in finance, accounting, business administration, or a related field (or equivalent work experience).
• Familiarity with alternative investments (e.g., private equity funds, private real estate funds, and hedge funds) and related documents such as capital call notices, distribution notices, and K-1s preferred.
• Experience with portfolio management, performance reporting, or alternative investment data platforms is a plus.
• Proficiency in Microsoft Excel and ability to learn new applications quickly. <li style="font-family: arial, helvetica, sans-serif; fo