Junior Payroll Specialist

Key responsibilities

Payroll preparation and processing

- Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines. - Collect payroll inputs from HiBob and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes. - Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers. - Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates. - Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escalate material issues promptly. - Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager. - Maintain accurate payroll records, checklists, trackers, and supporting documentation.

Data, reconciliation and reporting

- Reconcile payroll inputs and outputs, identify variances, and maintain clear evidence of completed checks. - Prepare payroll reports, journals, funding information, and audit support for review by the Global Payroll Manager and Finance. - Monitor data quality between HR, payroll, and finance systems and follow up on missing, inconsistent, or incomplete information. - Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools. - Handle payroll and employee data securely and in accordance with data privacy and confidentiality requirements.

Stakeholder and provider support

- Work with HR, Finance, managers and external providers to obtain complete and accurate payroll information on time. - Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager. - Track outstanding actions with payroll providers and internal teams and support the timely resolution of operational issues. - Build effective working relationships across countries, cultures, and time zones.

Processes, systems and improvement

- Learn and use HiBob, ADP Celergo and other payroll platforms to support day-to-day payroll operations. - Follow documented payroll processes, controls, and approval requirements, escalating exceptions and potential risks. - Maintain process notes, payroll calendars, templates, and job aids so activities can be completed consistently. - Suggest practical improvements to data collection, templates, controls, and workflows to reduce manual effort and improve accuracy. - Support system testing, payroll migrations, and process changes as required.

Experience and qualifications

Essential

- 1+ years of experience with Payroll processes. - B2+ Level of English - Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations. - Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources. - High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data. - Ability to learn new payroll and HR systems quickly and follow structured processes and controls. - Strong organizational skills and the ability to manage competing priorities within fixed deadlines. - Confidence in investigating discrepancies, solving operational problems, and escalating issues appropriately. - Clear written and spoken English, with the ability to work effectively with international colleagues and providers.

Desirable

- Experience in a multinational, shared services, or multi-entity environment. - Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform. - Experience working with outsourced payroll providers or preparing payroll input files for third-party processing. - Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects. - A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources