Executive Assistant - Investment Management (Emirati Talent only)

JOB PURPOSE

- Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner

- Follow-up on the department action plan/MoM as advised by the head of the department

- This role is for a UAE national only.

ROLES AND RESPONSIBILITIES

- Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants

- Organize, file and maintain correspondence and other documentation for Department (paper & digital filing)

- Schedule appointments, prepare agenda, and coordinate arrangements for meetings

- When required, support preparation of meeting minutes and follow-up with other Departments on action points

- Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders

- Coordinate / follow-up with other team members on the tasks provided by the head of the department

- Ensure to a timely correspondence to the department's requests

- Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person

- Coordinate travel bookings, visa applications and expense claims for all Department members

- Follow-up with other Departments on next steps and requirements as per the meeting minutes

- Organize, file and maintain correspondences and other documentation appropriately;

- Draft letters and official correspondences to concerned parties

- Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard

- Coordinate with other departments to process contracts, approval documents, invoices etc.

- Coordinate attendance monitoring and vacation planning for team

- Coordinate ERP actions including raising TCRFs and processing invoices

TECHNICAL AND INTERPERSONAL SKILLS

- Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders

- At least practical-level command of both English and Arabic, written and spoken

- Ability to maintain confidential information

- Good communication and interpersonal skills

- Great understanding of policies, procedures & work methods

- Strong computer skills

- Excellent organization skills