Operations Assistant

OPERATIONS ASSISTANT JOB SUMMARY The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager. JOB DUTIES AND ESSENTIAL FUNCTIONS The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following: Prepares letters, memoranda, reports, proposals, bids, and other documents. Copies, scans and distributes of completed reports and schedules. Performs various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices. Maintains digital and hard-copy files, keeping filing systems in good order. Processes Water Service Information Requests and Agreements for Service Connections, maintains a log and provides regular follow-up as required. Orders and stocks all office supplies, replacement cartridges for copiers and printers. and break room supplies Conducts Submissions for ROW permits with various jurisdictions as needed and annual emergency blanket permits. Processes invoices for payment related to office supplies. Prepares safety meeting packets, grade tests, tracks, distributes and files all safety documents. Maintains conference room calendar and pool vehicle calendar. Inputs various data into division logs and spreadsheets Maintains division WA files including all documentation from plan review to project close-out. Processes all claims generated by Division, completes periodic check-ins with legal department and processes all checks received or required close out paperwork associated with claims. Interacts with management regarding our Fleet maintenance program and support scheduling of service, repair work, transfers to or from division and receiving of new Division vehicles. Ability to process workflow generated by a Computerized Maintenance Management System (CMMS) Performs other duties and activities assigned.