Admin - Administrative Assistant

Join Helix Traffic Solutions – Traffic Control for a Safer Tomorrow About Helix Traffic Solutions We’re not just placing cones—we’re rethinking the way traffic moves. Helix Traffic Solutions is a national leader in traffic control, work zone safety, and roadway infrastructure services. Through a network of specialized operating companies across the U.S., Helix delivers reliable, high-impact solutions that protect lives, support construction projects, and keep communities moving safely. About Quail Construction Quail Construction is a proud member of the Helix Traffic Solutions network, serving roadways across Arizona and Nevada with professional traffic control, construction, and traffic management support services. Quail Construction delivers high-quality, safety-driven solutions for roadway projects, infrastructure work, and special events. With a strong focus on compliance, efficiency, and end-to-end execution, our experienced team is equipped to manage every aspect of traffic control and construction support—making Quail a trusted partner across the Southwest. Our services and capabilities include: • Traffic control and traffic management services for work zones and special events • Sales and rental of traffic control equipment to support safe, organized job sites • A fleet of truck-mounted attenuator (TMA) trucks to protect crews in high-traffic environments • Durable barricades for pedestrian and vehicle traffic control • Specialized aviation solutions, including airport barricades and lighted X’s • Message boards, temporary traffic signals, and concrete barrier walls As a true one-stop solution, Quail Construction provides the equipment, expertise, and manpower needed to keep traffic flowing safely while minimizing disruption and maximizing operational efficiency. Why Work with Helix & Quail Construction? We’re a people-first organization with a mission centered on public safety and service. When you join Quail Construction, you become part of a skilled regional team backed by the strength, stability, and growth opportunities of the Helix Traffic Solutions national network. You’ll find: • A strong culture of safety, accountability, and teamwork • Hands-on work that directly improves roadway and work zone safety • Opportunities for training, advancement, and internal mobility • The support of a national organization with strong regional expertise What to Expect Our work is fast-paced, hands-on, and essential. Every role at Quail Construction plays a vital part in keeping roadways and event sites across Arizona and Nevada safe, compliant, and efficiently managed. If you’re dependable, safety-focused, and looking for a career with purpose, we’d be proud to have you on our team. Administrative Assistant Quail Construction Position Overview Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment. Key Responsibilities • Answer and route incoming phone calls professionally • Perform filing and maintain accurate electronic and physical records • Assist with certified payroll reporting and documentation • Support fleet management by updating maintenance records and reviewing fuel reports • Maintain and order office inventory • Cross-Training with Billing department • Perform other duties as assigned Qualifications • High school diploma or equivalent • 1–3 years of administrative experience • Strong organizational and communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to handle confidential information with discretion • Construction or operations experience preferred • Bilingual in Spanish is preferred Our Values At Quail Construction, we value: • Integrity – Doing the right thing, always • Accountability – Taking ownership of our work and results • Teamwork – Supporting one another to achieve shared goals • Safety – Prioritizing the well-being of our employees and partners • Continuous Improvement – Striving to learn, grow, and improve every day Benefits Package • Competitive pay • Medical, dental, and vision insurance • Paid time off and holidays • 401(k) retirement plan • Opportunities for growth and professional development • Supportive, team-oriented work environment Helix Traffic Solutions, LLC is an Equal Opportunity Affirmative Action Employer.