Executive and Program Assistant

Title: Executive and Program Assistant

Department: SEO Scholars Miami

Report to: Executive Director, SEO Scholars Miami

Compensation: $22.89 - $26.96/hourly

FLSA: Non-Exempt

Employee Type: Full-Time, Regular

Location: Miami, FL

Work Arrangement: Hybrid - 3 days/week in the SEO office at 3401 N Miami Avenue, Miami, FL 33127

ABOUT SEO

Founded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.

SEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor’s degree, and 80% are first-generation college graduates. All are welcome to apply.

POSITION OVERVIEW

SEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.

The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.

KEY RESPONSIBILITIES

Executive Support

• Manage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members
• Draft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations
• Develop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders
• Prepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring
• Perform administrative/clerical duties, taking memos, maintaining files, and organizing documents
• Coordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects
• Act as liaison between Board member executive office staff
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