Assistant Project Coordinator

ABOUT THE POSITION The Assistant Project Operations Coordinator supports the Project Operations Coordinator and project management team in the day-to-day administration of construction projects. This role assists with project workflows, documentation, subcontractor and vendor coordination, billing support, compliance tracking, and project closeout to help ensure project information remains accurate, organized, and current. JOB LOCATION : Meriden, Kansas - onsite SALARY : TBD, Based on Qualifications +Benefits ESSTENTIAL JOB RESPONSIBILITIES: Assist with maintaining the project management platform and updating project information in a timely manner. Provide day-to-day administrative and operational support to the Project Operations Coordinator and project team Assist with timelines, deliverables, project communication, file organization, and other duties that help drive project success. Support the preparation, distribution, and tracking of subcontractor/vendor commitments and contracts. Assist with entering and tracking change events and change orders. Organize and maintain project documentation, including drawings, specifications, RFIs, and submittals. Help track project updates, deadlines, and budget information as directed by the Project Operations Coordinator. Gather, organize, and review supporting documentation needed for monthly project billing. Assist the Project Operations Coordinator, project management, and accounting teams with billing schedules, follow-up, and recordkeeping. Assist with collecting, organizing, and tracking final project documentation. Collect and maintain required compliance documentation from vendors and subcontractors before the start of work. Track outstanding documentation and communicate follow-up needs to support project readiness and reduce risk.