Executive Assistant (Contract to Hire)

Who we are

Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world’s first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation.

The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations.

About the role

We're seeking a highly motivated, detail-oriented professional to partner closely with our executives and ensure their day runs seamlessly. This individual will excel at managing complex calendars, streamlining priorities, and proactively anticipating a need before they arise.

The ideal candidate is a master organizer, a quick thinker, and a natural problem-solver who thrives in a fast-paced, execution-focused environment. You take pride in simplifying processes for others, staying several steps ahead, and bringing structure and calm to even the most dynamic and demanding days.

This role is onsite 5 days a week at our Santa Clara, CA office!

What you'll do

• Own scheduling for leadership: set meetings, prep agendas, and track follow-ups
• Streamline workflows so leadership can stay focused on high-impact priorities
• Act as the main point of contact for internal and external stakeholders
• Draft and edit presentations, briefs, and key communications
• Join meetings, take notes, track action items, and ensure follow-through
• Keep key projects moving - align teams, chase updates, and manage deadlines
• Support planning and coordination of company-wide meetings and initiatives
• Handle sensitive information with discretion

What we're looking for

• 5+ years supporting senior or executive-level leaders (startup experience a plus)
• Excellent project management, organizational, and communication skills
• Proven ability to stay ahead of priorities in a fast-moving environment
• Strong judgment and discretion with confidential information
• Comfortable working across time zones and occasional off-hours
• Proficiency with Google Workspace Suite
• Able to travel occasionally for meetings or company events

Salary Range - $80,000- $130,000

More about Gatik

Founded in 2017 by experts in autonomous vehicle technology, Gatik has rapidly expanded its presence to Mountain View, Dallas-Fort Worth, Arkansas, and Toronto. As the first and only company to achieve fully driverless middle-mile commercial deliveries, Gatik holds a unique and defensible position in the AV industry, with a clear trajectory toward sustainable growth and profitability.

We have delivered complete, proprietary AV technology - an integration of softwa