Accounts Payable Technician

Accounts Payable Technician The job of Accounts Payable Technician is done for the purpose/s of providing support for department functions with specific responsibility for performing accounting and clerical activities related to the accurate processing of payment for approved invoices; recording, updating, and reconciling related financial information; and providing instructions and/or accounting support to other personnel in accordance with established practices. This job reports to the Chief Financial Officer. Essential Functions: Informs other staff and/or outside parties and vendors regarding procedural requirements for purchase orders and invoicing for the purpose of processing transactions. Maintains manual and electronic accounts payable financial information, files, and records (e.g. invoices, purchase orders, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. Prepares written and electronic financial information (e.g. invoices, Resource Center purchase orders, etc.) for the purpose of performing required activities; providing documentation for future reference; conveying information; and complying with established financial, legal, and/or administrative requirements. Processes purchase orders from school sites and Resource Center matching purchase orders with invoices for the purpose of updating and inputting information, authorizing for action, ensuring accuracy, and/or complying with established accounting practices. Researches discrepancies of financial information, payments not yet received, and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing payments. Responds to inquiries of staff, administration, and vendors regarding payments, purchase order procedures, etc. for the purpose of providing information, direction, and/or referral for addressing inquiry. Reviews vendor invoices for correct general ledger coding and sufficient documentation for the purpose of providing required records for approval for payment. Other Functions: Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the Accounting Department.