Paralegal

Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents. Essential Duties and Responsibilities – Administrative: · Operate standard office equipment, including computers, copiers, and scanners. · Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures. · Review documents for grammar, spelling, punctuation, and formatting accuracy. · Maintain client SharePoint sites and ensure compliance with client procedures. · Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality. · Record time and billing entries daily. · Provide proactive support that allows attorneys to focus on client matters and business development. Essential Duties and Responsibilities – Paralegal: · Document Management · Organize, code, redact, index, and produce documents. · Maintain files chronologically, numerically, or by subject matter. · Collaborate with Litigation Support on electronic productions. · Prepare fact chronologies and subject-matter categorizations under attorney guidance. · Research & Information Management · Conduct document searches and factual research using internal and external databases. · Maintain case databases and gather information from legal and industry resources. · Case Preparation · Schedule and coordinate witness interviews. · Organize interview memos, digests, and supporting materials. · Draft deposition notices, prepare exhibits, and summarize deposition transcripts. · Discovery & Pleadings · Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses. · Assist with pleadings, motions, and court filings. · Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files. · Litigation Support · Act as liaison among attorneys, clients, and outside agencies. · Coordinate document flow, order transcripts, and handle external requests. · Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared. · Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others. · Trial Support · Organize exhibits, coordinate logistics, and assist attorneys in the courtroom. · Take notes, manage exhibits, and support witness preparation. Knowledge, Skills, and Abilities: · Strong understanding of federal and state court rules, discovery procedures, and litigation processes. · Proficient in electronic research, litigation databases, and document management tools. · Highly detail-oriented with consistent delivery of error-free work. · Minimum 3 years’ experience as a civil litigation paralegal in a mid-size or large law firm. · ABA-accredited Paralegal Certification required. · Excellent written and verbal communication skills. · Strong organizational, multitasking, and problem-solving abilities; self-starter mentality. · Prior employment law experience preferred. · Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina. · Customer service mindset with the ability to anticipate attorney needs. · Availability to work overtime as needed. The Ideal Candidate will: · Demonstrate initiative, flexibility, and the ability to manage assignments independently. · Excel in project management, prioritization, and proactive problem-solving. · Provide outstanding client service with a professional demeanor. · Thrive in a fast-paced environment while maintaining accuracy and attention to detail. · Be a collaborative team player, willing to assist wherever needed. The salary range for this position is $115,000 - $140,000 per year. This position is not open for submissions by external recruiters at this time. Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law. Requirements Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.