Administrative Assistant I

Position Summary The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties. Schedule: Flexible, may require some evening and weekends Primary Duties and Responsibilities Prepares correspondence, reports, agendas and spreadsheets Arranges appointments, conferences and travel Coordinate meetings, take meeting minutes, maintains files General office duties: filing, faxing, photo copying and order office supplies for department Manages multiple calendars Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses Handles phones and assists visitors and interacts with various vendors Prepares expense reports Prepares presentations Plans and coordinates multiple projects for completion Handling of all incoming/outgoing correspondences for department Maintain a positive working relationship with staff Other duties as assigned by supervisor/ Manager