Operations Coordinator - Bellville, TX

JOB SUMMARY Greet and direct people, in person and on phone to the people that need to be contacted. To efficiently and accurately manage the flow of information and documents to the correct department /personnel . To assist with new employee onboarding, benefit enrollment and paperwork associated with the onboarding process. Ordering of boots for all locations and the distribution of these in a timely fashion, as well as uniforms for new employees at all locations. This position will also assist in quotes for our lime customers as well as the billing portion after a lime job is complete. MARKETING SUMMARY JOB FUNCTIONS This Job is Essential ☒ Essential Functions Essential Function M u st p o s s ess t h e ab ili ty to ef f e c t iv e l y c o mm un i c a t e or a ll y a n d i n w ri t i n g . HR representative – Track open requisitions, receive pre-screened applicants from recruiter, contact applicants, explain the hours, position and schedule in-person tour and interview. Create meeting invite through outlook with Managers, HR and Recruiter for scheduled interview/tour. Receive and print conditional offer paperwork from HR. If a conditional offer is given, I go over the conditional offer paperwork and have the candidate complete the paperwork and provide drug test form. Once completed, I then forward it to HR. Once cleared to begin employment, I call them to bring them in for orientation, go over benefits and assist them into logging into learnshare for their orientation training as well as schedule them for new hire webinar. Create and maintain employee personnel files. Assist employees and Corporate HR with anything needed. Other duties also include – Reach out to obtaining correct paperwork from new vendors so they can be set up for billing, Obtain renewals of COIs and Vendor/Visitor packets and send to Insurance. Assist managers and all employees in day to day operations as needed Assist in quoting and scheduling Lime for customer. Also billing when the job is complete. C o m pu ter sk ill s i n c l u d e M S W or d , E x c e l , Po w e rPo i n t a n d O u t l oo k Evacuation Roll Call – Update roll call sheets with any new hires or remove termed employees. During an event or drill, do roll call to account for any contractors or visitors on site and keep in contact with all managers during the event. Boots and Uniforms – Pull and issue boots and uniforms for all new hires. Order and stock boots for Bellville as well as other locations for new requests . Work with Cintas for employee uniform issues and to request uniforms for employees coming up on their 90 days. Drivers – Assist Corporate Distribution with the conditional offers and onboarding process. Ensure any missing/requested driver trip sheets that are scanned over to distribution. Archive old trip sheets Phones/Visitors – answer phone calls and either assist the called or direct them to the appropriate contact. Ensure all visitors sign the log book and show all the welcome video and have them sign off. Required for All Jobs • Performs other duties as assigned • Complies with all policies and standards