Administrative Services Coordinator

Join our team supporting the administrative operations of Thurston-Mason Behavioral Health Organization! If you thrive on variety, problem-solving, and making things happen, this is position brings a new opportunity every day. Manage essential resources, drive safety, and help strengthen behavioral health services across Thurston and Mason counties. The Administrative Services Coordinator provides Thurston-Mason Behavioral Health Organization, LLC (TMBHO), Thurston Mason Behavioral Health Administrative Service Organization (TMBH-ASO) and Olympic Health and Recovery Services (OHRS), administrative and technical support. Responsibilities include fleet vehicle coordination, serving as the Safety Officer, facilities support, and supporting program administration. MAJOR RESPONSIBILITIES: Facilities Serves as the primary liaison for facilities maintenance, repairs, and other operational needs, ensuring timely and effective resolutions Responsible for establishment and maintenance of supply ordering platforms. Serves as liaison between organizations that provide services and follows government procurement processes. Establishes permissions and delegates ordering permissions to program assistants. Responsible for coordination of vendors and professional services contracts following government procurement processes to support Trueblood residence homes. Works in collaboration with Trueblood services teams to coordinate for service requests that may impact residents. Familiar with local government procurement processes. Utilizes Sourcewell, MRSC Small Works Roster, and other appropriate procurement procedures. Safety Serves as the Safety Officer for TMBH-ASO and OHRS. Facilitates compliance with state and federal health and safety guidelines. Prepare reports on occurrences and provide statistical information to management. Responsible for conducting Safety Committee meetings following OSHA, RCW and WAC guidelines. Develops, implements and presents safety training programs. Coordinates emergency disaster response trainings and drills, and prep policy and procedures. Maintains safety committee minutes and other records. Fleet Coordinator Serves as Primary Fleet Vehicle Coordinator. Tracks and coordinates vehicle maintenance and insurance requirements. Serves as the primary liaison with Enterprise Fleet Management for leasing and maintenance coordination of vehicles. Maintains current vehicle and drivers lists for fiscal and admin support team, and submits regular updates for insurance coverage. Responsible for administration of Fleetio fleet management system. Serves as lead to program assistants for vehicle management across programs. Serves as primary liaison with fleet service departments. Makes recommendations to executive leadership for repairs that exceed regular maintenance. General Administration Serves as primary coordinator for front desk reception coverage between program assistants. Provides back up-front desk coverage when program assistants are not available. Serves as primary coordinator for supply ordering. Reviews monthly orders and special requests from program assistants. Maintains purchase history documentation reviews purchase reports. May serve as project manager for a variety of short-term organizational projects. Develops project plans and tracks progress. Coordinates internal and external resources. Reports and escalates to management as needed. Creates and maintains project documentation. Performs other duties as assigned. Schedule: Monday-Friday, 8am-5pm. This is an on site position. Salary Range: $35.38-$43.59/hour. BENEFITS: TMBH-ASO/OHRS provides comprehensive benefits for full-time employees including medical/dental/vision plan options (many with no employee paid monthly premium depending on plan choice, and dependent coverage options), and life insurance and disability insurance options. Eligible employees participate in WA State PERS retirement plans and employees may elect additional pre and post tax deferred compensation retirement options. Employees receive a PTO package earning a minimum of 140 hours annually and 12 paid holidays. Other tax deferred options include Flexible Spending Accounts (FSA), and Health Savings Accounts (HSA). Find more information at www.tmbhcareers.org .