Payroll Clerk

Job Summary: The Payroll Clerk is responsible for assisting with the accurate and timely processing of payroll for all employees within the organization. This role ensures that wages, salaries, allowances, other benefits and deductions are correctly calculated, that pay envelopes are distributed on time, and that records are maintained in compliance with relevant regulations. Reports To: Payroll Specialist Work Location: KG Head Office Responsibilities: Data Entry & Processing: Input employee work hours, overtime, commissions, and any deductions into the payroll system. Ensure that all payroll data is accurate and complete before processing payroll. Verify employee attendance records, time sheets, and leave balances (e.g., sick leave, vacation days). Payroll Calculation: Process payroll on a regular schedule (weekly, bi-weekly, monthly) for salaried and hourly employees. Ensure proper calculations of wages, bonuses, deductions, benefits, and taxes. Make necessary adjustments for overtime, vacation, sick leave, and other deductions or allowances. Tax & Deduction Processing: Verify and apply appropriate tax rates to ensure tax deductions is correct. Apply employee deductions such as advance repayments, savings fund and other voluntary benefits. Prepare and file necessary payroll tax documents and reports in compliance with regulations. Payroll Distribution: Ensure that employees are paid accurately and on time, whether by cash, cheque, direct deposit, or other payment methods. Distribute pay envelopes or ensure the proper electronic transfer for direct deposits. Record Keeping & Filing: Maintain accurate and up-to-date payroll records, including employee hours, pay rates, benefits, and deductions. Store and organize payroll-related paperwork, including tax forms, employee contracts, and benefit elections. Prepare reports such as payroll summaries and timekeeping reports for management review. Communication & Customer Service: Address employee inquiries regarding payroll discrepancies, pay periods, and deductions. Communicate with management about payroll-related issues or special payment requests. Assist in resolving discrepancies, corrections, or issues related to pay and timekeeping. Compliance & Confidentiality: Ensure compliance with all national payroll laws and regulations. Safeguard confidential employee payroll data, maintaining discretion and professionalism. Stay updated on changes in tax laws, wage laws, and other payroll-related regulations. Assisting with Reporting: Assist in generating payroll reports for audits, internal controls, and budgeting purposes. Support the preparation of year-end PAYE annualization reports and other payroll-related documents. Requirements Competencies (Knowledge/Skills/Experience): Education: Diploma or Bachelor’s degree in Human Resource Management, Accounting, Business, or a related field is preferred. Experience: 3-5 years of experience in performing payroll, payroll, bookkeeping, or a similar administrative role. Knowledge: Familiarity with MYOB payroll software and Microsoft Office Suite (Excel, Word). Attention to Detail: High accuracy and attention to detail are critical when handling payroll data and calculations. Organizational Skills: Strong organizational skills to manage payroll schedules and documentation efficiently. Time Management: Ability to prioritize and manage time effectively, ensuring timely payroll processing. Confidentiality: Ability to maintain the confidentiality of sensitive payroll information. Communication Skills: Good verbal and written communication skills to interact with employees and management. Problem-Solving: Ability to resolve payroll discrepancies and employee concerns efficiently. Benefits Compensation: A comprehensive benefits package designed to support your well-being and professional growth. Enjoy perks such as competitive health coverage, educational assistance, opportunities for career development, flexible work arrangements, generous leave policies, and a collaborative work culture. The remuneration will be determined based on the candidate's qualification, experience, skills, taking into consideration industry standards and the company's compensation structure.