Payroll Officer

Job Purpose To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters. Key Responsibilities Payroll Processing Process monthly payroll accurately and within set deadlines Review and verify payroll input for completeness, accuracy, and authorization Capture and process salaries, wages, overtime, allowances, and deductions Ensure accurate calculation of statutory and voluntary deductions Time Attendance Manage and maintain Time and Attendance data using SAP or similar systems Process leave, overtime, and attendance-related adjustments Ensure correct integration of T A data into payroll systems Payroll Administration Compliance Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE) Maintain payroll records in line with data protection requirements (POPIA) Process salaries, increases, bonuses, back pay, and terminations Prepare and submit statutory reports and payments Generate and distribute payslips Reconciliations Reporting Reconcile payroll accounts and third-party payments (e.g. garnishees, benefits) Generate payroll reports for management, HR, and Finance Support audit processes by ensuring accurate and complete records Employee Support Customer Service Respond promptly to payroll-related queries from employees and management Provide clear and accurate information regarding payslips, deductions, and policies Ensure a high level of internal customer service and responsiveness aligned to SLA requirements Stakeholder Engagement Liaise with HR, Finance, and line managers on payroll inputs and approvals Engage with external stakeholders such as SARS, UIF, and benefit providers Coordinate payroll sign-off processes before payment runs Continuous Improvement Identify opportunities to improve payroll processes and efficiency Support payroll system enhancements and implementation projects Maintain up-to-date knowledge of payroll legislation and best practices Key Relationships Internal Employees Line Managers HR Team Finance Department External SARS, UIF, and statutory bodies Payroll service providers Benefit administrators