Executive Assistant

SUMMARY The Executive Assistant provides administrative support to the Chief Executive Officer and other high-level executives within Gemini. This role will serve as an extension to leadership, providing friendly, and confidential assistance in a fast-paced environment including coordinating team activities, communications, and overall being a key partner to the team. As an Executive Assistant, success in this role is dependent on superior attention to detail and the ability to manage multiple competing priorities is critical. A high level of integrity and discretion in handling confidential information is essential for success in this role. Your ability to anticipate executive schedules with a forward-thinking mindset while simultaneously offering input and ideas for efficiencies will establish you as a trusted partner. EXPECTATIONS (Duties and Responsibilities): Provide comprehensive administrative support to the President/CEO and the Executive Team. Represent Gemini with a high level of integrity and professionalism. Adhere to Gemini’s policies and support management decisions and goals in a positive, professional manner. Provide receptionist support and serve as the professional first point of contact for clients, vendors, and visitors. Foster a positive and supportive work environment, contributing to a culture of teamwork and collaboration. Manage and prioritize executives' calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups. Prepare and submit Expense Reports as requested. Anticipate needs and independently initiate and implement processes to manage projects, information flow, and administrative operations. Support special projects as needed, with a willingness to adapt to changing priorities in a fast-paced environment. Responsible for routine tasks such as ordering office supplies, picking up and distributing the mail, overseeing the calendar for pool vehicles, managing reservations for company owned cabin, etc. Exercise strong judgment and discretion with confidential information. Prepare correspondence, reports, presentations, and other documents as requested by executives. Attend meetings, take minutes, track action items, and proactively assemble the appropriate people and resources for effective follow-up Keep track of important dates such as work anniversaries, birthdays, etc. This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.