Office Manager

Job Summary: The Office Manager at Hatanga Ltd. will be responsible for ensuring the smooth operation of the office environment. This includes overseeing front desk operations, managing domestic staff (cleaners and cook), and providing administrative support to the Managing Director (MD) in the capacity of a personal assistant. The Office Manager will be pivotal in maintaining an organized and efficient office space, ensuring that daily activities are executed in line with company policies and objectives. The role requires strong leadership, organizational skills, and a high degree of professionalism. Reports To: Managing Director Work Location: KG Head Office Responsibilities: Front Desk Management: Oversee and manage the front desk operations, ensuring a welcoming, professional environment for visitors and smooth handling of phone calls and inquiries. Staff Supervision: Supervise front desk staff and domestic staff, including cleaners and cook, ensuring they are effectively managing their responsibilities and maintaining cleanliness and orderliness in the office. Administrative Support: Provide administrative and personal assistant services to the Managing Director, including scheduling meetings, organizing correspondence, preparing documents, and maintaining files. Office Supplies and Equipment Management: Ensure the office is fully stocked with necessary supplies, manage the procurement of office materials, and oversee the maintenance and functionality of office equipment. Meeting Coordination: Assist in scheduling and coordinating meetings, preparing meeting rooms, and handling logistical support for in-office events or conferences. Facility Management: Monitor the overall condition of the office premises, liaise with external vendors for repair and maintenance services, and ensure a safe, clean, and functional workspace for all employees. Confidentiality and Records Management: Manage sensitive information with confidentiality, maintain accurate records and files, and ensure all administrative processes comply with the company's policies and procedures. Requirements Competencies (Knowledge/Skills/Experience): Leadership and Team Management: Ability to effectively supervise, motivate, and develop staff, ensuring high levels of productivity and morale in the office. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external stakeholders. Organizational Skills: Exceptional organizational abilities, with a keen attention to detail and an aptitude for managing multiple tasks efficiently. Problem-Solving: Strong analytical and problem-solving skills, with the ability to make quick decisions and manage office-related issues as they arise. Discretion and Confidentiality: High degree of integrity and professionalism in handling confidential and sensitive information. Technical Proficiency: Proficient in office software and technology tools, including Microsoft Office Suite and office management systems. Qualifications and Experience: o Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field. o Minimum of 5 years of experience in office management or administrative support, with at least 2 years in a supervisory role. o Experience supporting senior executives or managers in an administrative capacity, ideally in a fast-paced environment. o Demonstrated ability to manage office staff and maintain high standards of office operation and cleanliness. Benefits Compensation: A comprehensive benefits package designed to support your well-being and professional growth. Enjoy perks such as competitive health coverage, educational assistance, opportunities for career development, flexible work arrangements, generous leave policies, and a collaborative work culture. The remuneration will be determined based on the candidate's qualification, experience, skills, taking into consideration industry standards and the company's compensation structure.