Sr. Executive Assistant (India)

Position Summary The Executive Assistant & Business Operations Coordinator serves as a trusted partner to the India Business Leader, providing executive support, project coordination, reporting and analytics, governance management, and workplace coordination. The role requires exceptional organizational skills, executive presence, business acumen, and the ability to manage multiple priorities in a fast-paced environment. The incumbent will play a critical role in ensuring seamless executive operations, driving accountability across key business initiatives, supporting data-driven decision-making, and enabling the efficient functioning of the India office. Key Responsibilities Executive Leadership Support • Manage a complex executive calendar, ensuring optimal prioritization of meetings, business reviews, leadership engagements, and travel schedules. • Coordinate domestic and international travel, accommodations, itineraries, and logistics. • Prepare executive presentations, reports, meeting agendas, briefing notes, and business communications. • Act as a key point of contact between the India Business Leader and internal and external stakeholders. • Screen, prioritize, and manage communications requiring executive attention. • Maintain confidentiality while handling sensitive business, organizational, and personnel information. • Support planning and execution of leadership visits, employee forums, town halls, and strategic business meetings. • Assist with key projects for Workplace Management, coordinating with Facilities department, vendors and colleagues as needed. Meeting & Governance Management • Coordinate leadership meetings, operating reviews, governance forums, and business reviews. • Capture meeting minutes, decisions, and action items, ensuring timely follow-up and closure. • Track commitments and follow up with stakeholders to ensure timely execution of agreed actions. • Maintain governance trackers and executive dashboards to support business reviews and decision-making. Project Management & Strategic Initiatives • Support planning, coordination, and execution of strategic and operational projects with Manager. • Develop and maintain project plans, timelines, milestones, action trackers, and risk logs. • Coordinate cross-functional teams to ensure alignment and timely delivery of project objectives. • Monitor project status, dependencies, and risks, escalating issues appropriately. • Prepare project updates, executive summaries, and status reports for leadership reviews. • Drive accountability and follow-through across key business initiatives. • Support process improvement initiatives and implementation of best practices. Reporting & Analytics • Develop and maintain leadership dashboards, scorecards, and business reports. • Consolidate data from multiple sources to provide meaningful insights and executive-level reporting. • Create visualizations and presentations using Power BI and/or Tableau. • Support business reviews by tracking KPIs, deliverables, and operational metrics. • Analyze trends and provide actionable insights to leadership. Administrative & Operational Support • Manage expense reporting, invoice tracking, approvals, and budget administration. • Maintain organized records, documentation, and executive files. • Coordinate special projects and assignments on behalf of the India Business Leader. Required Qualifications • Bachelor’s degree in Business Administration, Management, Operations, or a related field. • 5–8 years of experience supporting senior executives, business leaders, or leadership teams. • Experience coordinating projects, business initiatives, and cross-functional programs. • Strong organizational, planning, and multitasking abilities with exceptional attention to detail. • Excellent verbal and written communication skills. • Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Microsoft Teams. • Proficiency in Power BI and/or Tableau for dashboard creation, reporting, and executive-level data visualization. • Strong analytical and problem-solving skills. • Ability to manage confidential information with the highest level of discretion. • Proven stakeholder management skills with the ability to influence and coordinate across functions. Preferred Qualifications • Experience supporting C-suite executives, country leaders, or senior business leaders. • Project Management certification (PMP, CAPM, Agile, PRINCE2, or equivalent). • Experience with project management and collaboration tools such as Microsoft Planner, Smartsheet, Jira, Asana, or Monday.com. • Experience creating executive dashboards, KPI scorecards, and business review materials. Key Competencies • Executive Presence • Strategic Thinking • Project Coordination & Governance • Stakeholder Management • Data Analytics & Executive Reporting • Planning & Organization • Attention to Detail • Problem Solving • Communication & Influencing Skills • Accountability & Ownership • Confidentiality & Professionalism Success Measures • Effective management of executive priorities and calendar. • Timely delivery of project milestones and business initiatives. • Accuracy and quality of executive communications, reports, and presentations. • Reliability and effectiveness of leadership governance processes. • Excellence in workplace coordination and office readiness. • High stakeholder satisfaction and strong cross-functional collaboration. • Actionable, data-driven insights that support business decision-making. Location: India Reporting Relationship: India Business Leader Employment Type: Full-Time | Work From Office | Individual Contributor About FinThrive FinThrive is advancing the healthcare economy. For the most recent information on FinThrive’s vision for healthcare revenue management visit finthrive.com/why-finthrive Award-winning Culture of Customer-centricity and Reliability At FinThrive we’re proud of our agile and committed culture, which makes FinThrive an exceptional place to work. Explore our latest workplace recognitions at https://finthrive.com/careers#culture Our Perks and Benefits FinThrive is committed to continually enhancing the colleague experience by actively seeking new perks and benefits. · Professional development opportunities · Term life, Accidental & Medical Insurance · Meal and Transport arrangements FinThrive’s Core Values and Expectations · Demonstrate integrity and ethics in day-to-day tasks and decision-making, adhere to FinThrive’s core values of being Customer-Centric, Agile, Reliable, and Engaged, operate effectively in the FinThrive environment and the environment of the workgroup, maintain a focus on self-development and seek out continuous feedback and learning opportunities · Support FinThrive’s Compliance Program by adhering to policies and procedures about HIPAA, GLBA, FCRA, and other laws applicable to FinThrive’s business practices; this includes becoming familiar with FinThrive’s Code of Ethics, attending training as required, notifying management or FinThrive’s Helpline when there is a compliance concern or incident, HIPAA-compliant handling of patient information, and demonstrable awareness of confidentiality obligations. FinThrive is an Equal Opportunity Employer and ensures its employment decisions comply with principles embodied in Title VII, the Age Discrimination in Employment Act, the Rehabilitation Act of 1973, the Vietnam Veterans Readjustment Assistance Act of 1974, Executive Order 11246, Revised Order Number 4, and applicable state regulations. © 2024 FinThrive. All rights reserved. The FinThrive name, products, associated trademarks, and logos are owned by FinThrive or related entities. RV092724TJO