Executive Assistant & Office Lead

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve in a dual-capacity role: Executive Assistant and Office Lead for the Moncton Office .

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.

This is a hybrid position combining:

• Executive Assistant & Strategic Partner to Senior Leaders
• Office Leadership & Administration (primarily Moncton)

You will be responsible for ensuring our office operates at a best-in-class standard while also enabling senior executives to operate effectively, strategically, and at scale. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.

K ey Responsibilities:

Serve as the operational lead for the Canada office(s) ensuring a seamless and professional experience for employees, clients, and visitors.

Office Operations & Facilities:

• Oversee day-to-day office operations to ensure a smooth, high-functioning workspace
• Act as primary liaison with building management, landlords, and service providers
• Manage office vendors, maintenance, and facilities matters
• Ensure compliance with workplace standards and health & safety requirements
• Maintain oversight of supplies, equipment, and office needs

Workplace Experience:

• Act as the first point of contact for guests and clients, ensuring a professional and welcoming environment
• Oversee room bookings, shared spaces, and office logistics
• Coordinate in-office events, leadership meetings, and high-traffic days
• Support planning and execution of employee engagement and social events
• Continuously improve the office environment and employee experience

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