Marketing Proposal Assistant – AEC

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Your Responsibilities as a Marketing Proposal Assistant :

• Assist the Marketing team in the proposal process, including info gathering, resume creation, document layout, proposal submission, and interview presentations.
• Monitor websites for new project opportunities.
• Support special events and trade shows.
• Develop layout and graphic design skills in Adobe software (emphasis on InDesign) and Microsoft Office (PowerPoint, Excel, Word).
• Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.
• Make updates in the relationship management (CRM) system.
• Travel between Apex offices and to client locations to deliver proposals as needed.
• Fulfill other administrative tasks as needed.

What we're looking for:

• Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field.
• 0-3+ years of professional experience.
• Foundational writing and editing abilities. Graphic design skills a plus.
• Ability to learn Adobe InDesign.
• Basic skills in Microsoft Office Suite, including PowerPoint.
• Availability for occasional event support during nonbusiness hours, such as community events.
• Solid organizational, multitasking, and prioritizing skills with strong attention to detail.
• Capacity to thrive in a fast-paced environment, with the ability to work under pressure to meet deadlines.
• Ability to work in-person at the Fort Myers office. A hybrid work arrangement may be possible pending training and positive perfo