Temporary Project Coordinator (2258)

The Temporary Project Coordinator provides administrative, project coordination, and operational support to BakerRipley's Strategy & Implementation team during a temporary leave of absence. Working closely with the Director, Strategy & Implementation, this position ensures agency-wide strategic initiatives continue moving forward by coordinating meetings, tracking project progress, organizing documentation, supporting communications, preparing presentations, maintaining project plans, and providing logistical support for multiple cross-functional projects. Core Responsibilities: Maintain project plans, timelines, task lists, and implementation trackers. Coordinate project schedules across multiple strategic initiatives. Monitor action items and follow up with project team members. Track deadlines and proactively remind project owners of upcoming deliverables. Maintain organized SharePoint folders and project documentation. Assist with document formatting, version control, and file management. Meeting & Stakeholder Support (30%) Schedule meetings across multiple departments. Coordinate agendas and distribute meeting materials. Take meeting notes and document decisions. Track action items and follow-up assignments. Coordinate meeting logistics, including room reservations, virtual meeting invites, and participant communications. Support Project Eureka administration, including presenter coordination and communications during the leave period. Documentation & Communications (25%) Draft meeting summaries and project communications. Assist with formatting blueprints, implementation plans, and strategic documents. Create simple process documents and templates. Support communication with project teams regarding deadlines and project updates. Maintain standardized templates for reports and presentations.