Disbursements Senior Analyst

Location: Warsaw, Poland Department: Finance

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

About the Role

We're seeking a Disbursements Senior Analyst to own the end-to-end management of our disbursement operations, ensuring accuracy, compliance, and efficiency across all payment processes. Reporting to the Accounts Payable Manager, this role is critical to maintaining financial control, supporting operational excellence, and enabling seamless cash flow management as Nscale scales.

You will be the backbone of our disbursement execution, ensuring that payments, vendor commitments, and financial transactions are meticulously tracked, documented, and processed with precision and integrity.

Key Responsibilities

Transactional Management & Processing

• Process, review, and authorize disbursements across multiple payment channels (ACH, wire transfers, checks) with meticulous attention to accuracy and compliance.
• Maintain comprehensive records of all disbursement transactions in financial systems, ensuring data completeness, accuracy, and auditability.
• Reconcile disbursement accounts and resolve discrepancies promptly, escalating issues as needed.
• Monitor payment schedules and ensure timely processing to maintain vendor relationships and optimize cash flow.

Visibility & Control

• Maintain dashboards and reports providing real-time visibility into disbursement status, outstanding payments, and cash commitments across the organization.
• Track vendor payments, invoice matching, and payment terms to ensure compliance with agreements and internal policies.
• Proactively identify and flag payment anomalies, duplicate payments, or unauthorized transactions.

Operational Follow-up & Vendor Management

• Conduct regular follow-up with internal stakeholders and vendors to confirm payment status, resolve inquiries, and address discrepancies.
• Manage vendor payment inquiries via phone and email, providing clear communication on payment timelines and status.
• Support vendor onboarding processes, including payment setup and banking information verification.

Documentation & Compliance

• Meticulously collect, match, and archive all critical documentation (invoices, purchase orders, payment confirmations, receipts) in organized systems for auditing purposes.
• Ensure all disbursements comply with internal controls, company policies, and regulatory requirements.
• Maintain audit trails and supporting documentation for internal and external audit reviews.
• Support compliance with SOX, tax regulations, and financial reporting standards as applicable.

Reporting & Process Improvement

• Assist in monthly and quarterly financial reporting related to disbursements, accounts payable, and cash management.
• Generate performance metrics (e.g., payment accuracy, on-time payment rate, processing cycle time) and support continuous improvement initiatives.
• Identify process inefficiencies and recommend automation or system improvements to enhance accuracy and reduce manual effort.
• Support the Finance team in setting up and improving core disbursement processes (e.g., approval workflows, escalation procedures, payment scheduling).

Cross-Functional Alignment

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