Administrative Assistant - Plaistow YMCA

Administrative Assistant (Part-Time) – Plaistow YMCA Support Our Mission. Empower Our Team. Make an Impact Every Day. 💙 Are you an organized, detail-oriented professional who enjoys supporting others and keeping projects on track? Do you thrive in a fast-paced environment where every day brings something new? If you're looking for a rewarding part-time opportunity where your work directly supports your community, we'd love to have you join the Plaistow YMCA team! The Part-Time Administrative Assistant plays an essential role in supporting the Executive Director and branch leadership team by providing administrative, operational, and organizational support that helps ensure the success of YMCA programs and services. This is a dynamic position for someone who enjoys balancing multiple priorities, collaborating with others, and making a meaningful contribution behind the scenes. What You'll Do 💙 Provide day-to-day administrative support to the Executive Director and branch leadership team. 📋 Assist with payroll processing by reviewing timecards, tracking employee information, and supporting payroll-related tasks. 🛒 Coordinate office and program supply purchases, create purchase orders, and help manage inventory. 🏢 Support facility rentals by coordinating reservations, communicating with renters, and assisting with scheduling and logistics. 📝 Prepare meeting materials, take minutes during Board and leadership meetings, and distribute follow-up information as needed. 👥 Assist with employee onboarding by preparing new hire paperwork, coordinating orientation materials, and helping create a welcoming experience for new team members. 📅 Maintain calendars, organize files, manage records, and assist with special projects and branch initiatives. 🤝 Collaborate with staff across departments to help ensure the smooth operation of the YMCA and provide exceptional service to members, volunteers, and community partners. What You'll Bring ✔ Previous administrative or office support experience. ✔ Exceptional organizational skills and attention to detail. ✔ Ability to manage multiple priorities while meeting deadlines in a fast-paced environment. ✔ Strong written and verbal communication skills. ✔ Proficiency with Microsoft Office, including Word, Excel, Outlook, and other office technology. ✔ Ability to maintain confidentiality and exercise sound judgment. ✔ Positive attitude, excellent customer service skills, and a collaborative approach to supporting others. ✔ Experience with payroll, purchasing, scheduling, or onboarding is preferred but not required. Why You'll Love Working at the YMCA 💙 FREE YMCA of the North Shore Membership 💸 Employee discounts on YMCA programs, childcare, and camps. 📚 Paid training and professional development opportunities. 📈 Opportunities for career growth within the YMCA of the North Shore. 💰 Retirement plan with a 12% employer contribution (once vested—no employee match required). 🤝 Join a mission-driven organization dedicated to strengthening our community through youth development, healthy living, and social responsibility. Join Our Team! If you're looking for a rewarding part-time opportunity where your organizational skills, professionalism, and attention to detail can make a real difference, we'd love to hear from you. Apply today and become an important part of the Plaistow YMCA leadership team!