Executive Team Assistant

Job Title: Executive Team Assistant

Are you an aspiring Executive Assistant? Start your career with us.

We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together.

Being refreshingly human starts with how we hire. We believe a diverse mix of perspectives makes us stronger - not just as a business, but in creating a culture where we all feel we truly belong and can thrive. That’s why we’re committed to removing barriers and creating fair opportunities for everyone.

* We are in a period of exclusive direct sourcing for this role and are not currently accepting applications from recruitment agencies.

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The role in 60 seconds

• Role: Executive Team Assistant
• Team: Executive
• Location: Southampton
• Working Pattern: Full time
• Why this role matters: By assisting with support to our senior leaders behind the scenes, you'll help keep the business running smoothly while developing valuable skills for a successful career in Executive Support.

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What you’ll do

This role offers an opportunity to begin a career as an Executive Assistant (EA) within a small, collaborative team. As an Executive Team Assistant you will learn and develop core business administration and executive support skills while assisting in delivering high-quality support to the Senior Management Team (SMT).

Working under the guidance of the (Lead) Executive Assistant, you will support the coordination of day-to-day administrative and logistical activities, helping to ensure that senior leaders are well-organised, prepared, and able to operate effectively.

In this role, you’ll learn about and support with a variety of interesting tasks, such as:

Executive Support (Developmental and support focused)

• Assist the (Lead) Executive Assistant in providing administrative support to the SMT.
• Support with diary management activities, including scheduling meetings and coordinating availability.
• Help prepare basic documentation, meeting packs, and presentations.
• Learn how to prioritise and manage requests under guidance.

Coordination & Logistics

• Assist with arranging meetings, including booking rooms, setting up equipment, and organising refreshments/lunches.
• Support travel bookings (e.g. transport, accommodation, itineraries).
• Help ensure meeting logistics run smoothly and on time.
• Maintain organised records, documents, and shared files.

Stakeholder Support

• Support with managing requests and queries from internal and external stakeholders.
• Learn how to communicate professionally on behalf of the team.
• Build relationships across functions through regular interaction.
• Escalate queries or issues appropriately to the (Lead) EA.

Information Management

• Assist with gathering and organising information from different teams i.e. the co-ordination of Practice Group plans and updates.
• Support the clear and timely sharing of information where required.
• Ensure accuracy and attention to detail in all communications and documents.
• Handle confidential or sensitive information responsibly under guidance.

Team Contribution

• Work closely within a small EA team environment, supporting colleagues as needed.
• Take a proactive approach to managing personal learning and development.
• Seek feedback and apply learning to improve performance.
• Contribute to maintaining efficient and organised ways of working.

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What we’re looking for

Key Skills & Experience (Entry Level)

• Good organisational skills and willingness to learn how to manage multiple tasks.
• Strong attention to detail and pride in accuracy.
• Clear communication skills (written and verbal).
• Developing IT skills (e.g. Microsoft Outlook, Word, Excel).
• Ability to follow instructions and ask questions when unsure.
• Interest in developing a career in administration or executive support.

Key Attributes

• Positive, proactive, and eager to learn.
• Reliable and takes ownership of tasks given.
• Comfortable working as part of a small, supportive team.
• Curious and open to feedback.
• Adaptable and able to respond to changing priorities.

Development Opportunities

• On-the-job training in executive support and business administration.
• Mentoring and coaching from the Executive Assistant team.
• Exposure to senior stakeholders and organisational operations.
• Development of core skills including organisation, communication, and prioritisation.

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What if I don't tick every box?

We're not box tickers. We appreciate the need for everyone to find a role that challenges them and gives them room for growth.

If you bring transferable skills and a fresh perspective, we’d love to hear from you. If this role excites you and you have the skills to succeed, we encourage you to apply.

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Join a seriously ambitious firm

At Foot Anstey, we’re committed to making a difference for our people, our clients, and society. Here’s what makes us stand out:

• An ambitious growth strategy that opens up opportunities for our people to make their mark.
• A client base that spans household names, thriving startups, and ambitious enterprises.
• A culture built on our values of being refreshingly human, entrepreneurial, inclusive and collaborative.
• A strong focus on being a responsible business with a commitment to sustainability and giving back to our communities.
• Comprehensive profess