Executive Assistant

At Varicent, we’re not just transforming the Sales Performance Management (SPM) market—we’re redefining how organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential. Varicent stands at the forefront of innovation, celebrated as a market leader in the 2025 Forrester Wave Report for SPM , 2023 Ventana Research Revenue Performance Management (RPM) Value Index , Gartner Peer Insights , 2024 Gartner SPM Market Guide , and G2. Our solutions are trusted by a diverse range of global industry leaders like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker and hundreds more. Here’s why you’ll thrive at Varicent:

• Innovate with Purpose: Build impactful solutions for customers worldwide.
• Join Excellence: Work in a diverse, collaborative, and innovative team.
• Shape the Future: Lead in redefining revenue optimization.
• Grow Together: Unlock your potential in a supportive environment.

Join us at Varicent—where your talent and ambition meet limitless opportunities for success!

About the Role

We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team. In this role, you'll manage day-to-day operations for approximately 8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office.

This role is ideal for someone who enjoys executive support as a long-term career path and takes pride in being a trusted partner to senior leaders. Success in this role requires strong judgment, adaptability, and the ability to confidently manage competing priorities in a fast-paced environment.

What You'll Do

• Manage complex calendars across multiple time zones
• Coordinate internal and external meetings, ensuring alignment across stakeholders
• Plan and execute domestic and international travel end-to-end
• Prepare and track expense reports in partnership with Finance
• Provide backup support for the CEO's office during peak periods
• Support executive meetings, off-sites, and team events
• Draft professional communication (email, Slack) and handle sensitive information with discretion
• Adapt your support style to meet the preferences and working styles of different executives
• Exercise judgment and make recommendations when priorities compete or information is incomplete
• Identify and improve processes to make executive support more efficient

What You Bring

• 7+ years of experience in executive or administrative support
• Experience supporting multiple senior stakeholders simultaneously in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize and manage competing demands with minimal oversight
• Excellent written and verbal communication skills
• Experience with tools such as Outlook and expense management systems (e.g., Concur)
• Strong judgment and discretion when handling confidential information
• Ability to adapt to different executive working styles and preferences
• Comfort operating in situations where priorities may shift and information may be incomplete
• Flexibility to support occasional urgent travel or executive-related matters outside of standard business hours
• A proactive mindset—you don't wait to be asked
• Interest in building a long-term career within executive support, executive operations, or administration&l